Data processing policy
1) The administrator of your personal data (ADO) is POLTEKNIK Ltd. sp. z o.o. with its registered office in Miszewko, code 80–297, Miszewko 35, entered into the register of entrepreneurs by the District Court Gdańsk – in Gdańsk, VIII Commercial Division of the National Court Register under KRS number 0000095544, NIP number 585-020-71-21
2) POLTEKNIK Ltd. sp. z o.o. has not appointed a data protection officer.
Please be informed that you have:
1) the right to access the content of your data and the right to rectify, delete, limit processing,
2) the right to data portability, the right to object,
Where processing is based on consent:
1) the right to withdraw consent at any time without affecting the lawfulness of processing that was made on the basis of consent prior to its withdrawal.
2) in the case of data processed directly by POLTEKNIK Ltd. sp. z o.o., we inform you that you have the right to lodge a complaint with GIODO if you consider that the processing of your personal data violates the provisions of the General Data Protection Regulation of 27 April 2016;
3) we inform you that your personal data will not be transferred to a third country/international organization.
4) The processing of personal data takes place on the basis of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter referred to as: GDPR).
Personal data of natural persons, including natural persons authorized to represent economic entities with whom POLTEKNIK Ltd. sp. z o.o.. has established cooperation or initiated discussions regarding potential cooperation
Purpose of processing personal data: Establishment or continuation of cooperation, analysis of offers
Legal basis for the processing of personal data: Personal data are processed on the basis of Art. 6 para. 1 b) GDPR
Period of storage of personal data: For the period of cooperation undertaken, and after its termination for the period of limitation of claims that may be raised by ADO and that may be raised against ADO, as well as for the period necessary to protect the rights and interests of ADO
Information about the nature of the requirement to provide data and the consequences of failure to provide personal data: Contractual, the consequence of failure to provide data is non-cooperation
Categories of relevant personal data: Name, Surname, PESEL, contact number, e-mail, VAT Number
Source of personal data if it is obtained otherwise than from the data subject: public internet portals, National Court Register, CEiDG
Personal data of natural persons whom the counterparty or potential counterparty has designated as contact persons.
Purpose of processing personal data: Maintaining contact to perform or conclude a contract
Legal basis for the processing of personal data: Personal data are processed on the basis of Art. 6 para. 1 f) GDPR – processing is necessary for the effective performance of the contract or cooperation
Period of storage of personal data: For the period of cooperation undertaken, and after its termination for the period of limitation of claims that may be raised by ADO and that may be raised against ADO, as well as for the period necessary to protect the rights and interests of ADO
Information about the nature of the data requirement and the consequences of not providing personal data: Contractual
Categories of personal data concerned: First name, Last name, Social security number, contact number, e-mail
Source of personal data if obtained otherwise than from the data subject: From a counterparty or potential counterparty
Data of clients or potential clients of POLTEKNIK Ltd. sp. z o.o.
Purpose of personal data processing: Conclusion or performance of an agreement
Legal basis for the processing of personal data: Personal data are processed on the basis of Art. 6 para. 1 b) GDPR
Recipients of personal data: Accounting Office – Lemontax, Tax Office, ZUS
Period of storage of personal data: For the period of the initiated conversations or the period indicated in the contract, and after its termination for the period of limitation of claims that may be raised by ADO and that may be raised against ADO, as well as for the period necessary to protect the rights and interests of ADO
Information on the nature of the requirement to provide data and the consequences of failure to provide personal data: Contractual, the consequence of failure to provide data is non-conclusion of a contract
Categories of relevant personal data: Name, Surname (including family name), address, contact number, e-mail, PESEL, NIP, REGON,
Source of the personal data if obtained otherwise than from the data subject: Microsoft Dynamics
Personal data of employees and associates of POLTEKNIK Ltd. sp. z o.o.
Purpose of personal data processing: Performance of employment contract/work/order
Legal basis for the processing of personal data: Personal data are processed on the basis of Art. 6 para. 1 b) GDPR and Art. 6 para. 1 c) GDPR
Recipients of personal data: Accounting Office – Lemontax, Tax Office, ZUS
Period of storage of personal data: For the period of conclusion of the employment contract/work/order
Information on the nature of the requirement to provide data and the consequences of failure to provide personal data: Contractual, the consequence of failure to provide data is non-conclusion of a contract
Categories of relevant personal data: First name, Surname (including family name), Address, Contact number, E-mail, Date and Place of Birth, Parents’ Names, Tax Identification Number, Bank Account Number, Education
Personal data of former employees and associates of POLTEKNIK Ltd. sp. z o.o.
Purpose of personal data processing: Keeping and storing personal files
Legal basis for the processing of personal data: Personal data are processed on the basis of Art. 6 para. 1 c) GDPR
Period of storage of personal data: For a period of 10 years from the termination of the employment relationship and after its termination for the period of limitation of claims that may be raised by ADO and that may be raised against ADO, as well as for the period necessary to protect the rights and interests of ADO
Information about the nature of the data requirement and the consequences of not providing personal data: Statutory
Categories of relevant personal data: First name, Surname (including family name), Address, Contact number, E-mail, Date and Place of Birth, Parents’ Names, Tax Identification Number, Bank Account Number, Education
Personal data of candidates and potential candidates for employees or associates of POLTEKNIK Ltd. sp. z o.o.
Purpose of personal data processing: Personal data will be processed for the potential conclusion of an agreement
Legal basis for the processing of personal data: Personal data are processed on the basis of Art. 6 para. 1 b) GDPR
Period of storage of personal data: To make a decision on whether or not to undertake work/cooperation, and after making this decision for the period of limitation of claims that may be raised by ADO and that may be raised against ADO, as well as for the period necessary to protect the rights and interests of ADO
Information on the nature of the requirement to provide data and the consequences of failure to provide personal data: A condition for concluding a contract, the consequence of failure to provide data is non-conclusion of a contract
Categories of relevant personal data: Name, Surname, PESEL, contact number, e-mail,
Personal data making complaints about goods or services POLTEKNIK Ltd. sp. z o.o.
Purpose of personal data processing: Complaint procedure
Legal basis for the processing of personal data: Personal data are processed on the basis of Art. 6 para. 1 b) GDPR, Art. 6 para. 1 f) GDPR, in order to carry out a complaint procedure.
Period of storage of personal data: For the period of limitation of claims that may be raised by the ADO and that may be raised against the ADO, as well as for the period necessary to protect the rights and interests of the ADO and until the legitimate interests of the ADO which are the basis for such processing are fulfilled or until the objection to such processing is lodged, unless there are legitimate grounds for further processing.
Information about the nature of the requirement to provide data and the consequences of failure to provide personal data: contractual, the consequence of failure to provide data is the impossibility of initiating a complaint procedure
Categories of personal data concerned: First name, last name, contact number, e-mail
Personal data of individuals – customers of the online store POLTEKNIK Ltd. sp. z o.o.
Purpose of processing personal data: execution of the sales contract
Legal basis for the processing of personal data: Personal data are processed on the basis of Art. 6 para. 1 b) GDPR
Period of storage of personal data: For the period of registration in the online store, and after its completion for the period of limitation of claims that may be raised by ADO and that may be raised against ADO, as well as for the period necessary to protect the rights and interests of ADO
Information about the nature of the requirement to provide data and the consequences of not providing personal data: a condition for concluding the contract, the consequence of not providing data is the inability to purchase products from POLTEKNIK Ltd. sp. z o.o.
Categories of personal data concerned: First name, last name, contact number, e-mail, address
Personal data of judicial and administrative proceedings conducted at POLTEKNIK Ltd. sp. z o.o.
Purpose of personal data processing: Effective legal redress
Legal basis for the processing of personal data: Personal data are processed on the basis of Article 6(1)(f) of the GDPR – processing is necessary for the effective protection of the interests of POLTEKNIK Ltd. sp. z o. o.
Recipients of personal data: Courts, competent authorities
Period of storage of personal data: For the duration of the proceedings and after their completion for the period of limitation of claims which may be raised by ADO and which may be raised against ADO, as well as for the period necessary to protect the rights and interests of ADO
Information about the nature of the data requirement and the consequences of not providing personal data: Statutory
Categories of relevant personal data: First name, Surname, PESEL, residential address, NIP
Source of personal data if obtained otherwise than from the data subject: Courts, offices, CEIDG, KRS
Sender and recipient data
Purpose of personal data processing: Performance of the transport contract
Legal basis for the processing of personal data: Personal data are processed on the basis of Art. 6 para. 1 b) GDPR
Recipients of personal data: Transport companies acting on behalf of POLTEKNIK Ltd. sp. z o. o.
Period of storage of personal data: For the duration of the transport, and after its completion for the period of limitation of claims that may be raised by ADO and that may be raised against ADO, as well as for the period necessary to protect the rights and interests of ADO
Information on the nature of the requirement to provide data and the consequences of failure to provide personal data: Contractual, the consequence of failure to provide data is non-conclusion of a contract
Categories of relevant personal data: Name, surname, registered office, REGON, NIP, telephone number, e-mail address, ID card number, car registration number
Source of personal data if obtained otherwise than from the data subject: Transport companies